Chaplaincy Admin
Compose Email
Sends from your connected email account
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Manage contact list (saved contacts, add new, or bulk import)
Bulk import multiple contacts at once
Paste one contact per line, as Name, email@example.com (name is optional — email@example.com alone also works).
Shared Inbox (combined from every chaplain's mailbox)
Find every message to/from an email address and/or matching a subject keyword, across both Inbox and your own Sent mail.
🔍 Filters & sort
| Received In | From | To | Subject | Date | Important | Needs Reply | Notes |
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My Mail (only what arrived in your own connected mailbox)
| From | Subject | Date | Important | Needs Reply | Notes |
|---|
✨ AI Assist
Notes
Pending (Drafts)
| To | Subject | Saved | Notes |
|---|
Active (Sent) (everyone's sent mail)
| To | Sent By | Subject | Sent | Notes |
|---|
My Sent (only what you personally sent)
| To | Subject | Sent | Notes |
|---|
Archive
| To | Subject | Date | Notes |
|---|
SMS
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0 / 160 characters (1 segment)
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0 members selected
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0 / 160 characters (1 segment)
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Each recipient gets these replaced with their own info automatically. Manually-typed numbers won't have this data, so macros are left blank for them.
0 / 160 characters (1 segment)
0 recipients selected
Inbox (Received)
| From | Message | Read | Received |
|---|
Sent SMS History
| To | Message | Status | Sent |
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Add / Edit Contact
Saved Contacts
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Chaplains Not Yet Saved
These numbers come live from WordPress and are already matched automatically in Conversations. Save one here only if you want to give it a custom name or notes.
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📥 Received SMS
📱 SMS Detail
Users
Add a Chaplain
| Name | Login Email | Role |
|---|
📋 Log Report (chaplain activity log)
+ Add New Log Entry
| Date | Chaplain | Badge | Title | Hours | Status | Description | Actions |
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Edit Log Entry
Mark as Not Approved
Explain what needs to change. The chaplain will see this and can edit and resubmit.
📅 Events (training sessions & check-in)
+ Add New Event
| Event | Date | Time | Expected | Checked In | Actions |
|---|
Edit Event
Roster
+ Add Chaplains to Roster
Adds them as expected/tentative — they are NOT checked in yet. They (or you) still check them in separately when they arrive.
+ Add a Walk-in (not in the system)
📨 Message Attendees
Follow up with everyone who checked in — jumps to Compose with their info pre-filled.
🔗 Public Check-In Link
| Name | ID | Checked In | Wants to Pay | Type | Method | Amount | Actions |
|---|
Edit Attendee
Your Email Account
Connect your own Hostinger email account. This is what gets used as the "From" address when you send, and is polled into the shared inbox.
Your Email Signature
This gets automatically added to the bottom of every email you send.
Tip: to color specific text, select it first, then click "Text Color". For the logo, use a small image (under 200KB) so your emails stay quick to load.
Connect Chaplain Email Accounts (Admin only)
Connect any chaplain's Hostinger email account on their behalf — they won't need to log in and set it up themselves. Use the same email and password they use to log into Hostinger Webmail.
Currently Connected Accounts
My Highlight Color
Pick a color to identify your own mail in the Shared Inbox — rows from your connected mailbox will be tinted with this color so you can spot them at a glance, and so other chaplains can tell which messages came in through your account.